Terms & Conditions
These Terms and Conditions apply to participation (in-person or online) by you, the undersigned (“you” or “Attendee”), in any event that is a part of “Crossroads: An Artia Solutions Conference” (“Crossroads”), a conference hosted by CROSSROADS AN ARTIA SOLUTIONS CONFERENCE INC, a Florida not-for-profit corporation (“Sponsor”). These Terms and Conditions are a contractual agreement between you and Sponsor.
Crossroads is a PRIVATE EVENT. Participation is limited and by invitation only. Online registration is a request for an invitation. Crossroads reserves the right to decline any registration request, to cancel any registration, and to refuse anyone access to any conference event, for any reason not prohibited by law.
By clicking (and thereby affixing your electronic signature) below, you agree to be bound by these Terms and Conditions (which may be changed from time to time by Sponsor without prior notice) and to comply with the Terms and Conditions and all health and safety requirements imposed by Sponsor and the facilities at which Crossroads events are held. If you fail to so comply, Sponsor may take such action as it deems appropriate, including cancellation of your registration without refund and barring you from attending Crossroads events.
You must wear your badge while attending any Crossroads event.
You must pick up your own badge from the Crossroads registration desk. At the time you pick up your badge, you must (i) have paid all registration fees in full, and (ii) present a government-issued form of photo identification (i.e., a driver’s license or passport) matching the name on your registration.
A badge issued by Crossroads is a revocable license. It is personal to you and is not transferrable. You must not allow anyone else to use your badge. Your badge may be revoked if Crossroads determines it is being used improperly. If your badge is so revoked, you will not receive any refund.
If your badge is lost or stolen, you must promptly notify Crossroads staff at the registration desk. Badge re-prints are subject to a fee.
Your badge will feature a QR code, which must be scanned as you enter certain events. The code helps Crossroads measure capacity and ensure that only authorized persons have access. Your badge may contain RFID or NFC tags, or other technology that may be used to record your presence at Crossroads events.
Cancellations made by you on or before May 12, 2023, will be refunded, less a $150 processing fee. All cancellations are deemed final at the time of cancellation. To cancel a registration and receive a refund, log in through the “Already Registered?” link on the registration page using your registration confirmation number. Select the “Registration Modification” page found in the header. Complete the cancellation form and click Submit. Refunds will be issued based on the date of cancellation. Additional refund questions may be directed to firstname.lastname@example.org.
Due to Crossroads’ contractual obligations, no refund will be available for any cancellation made after May 12, 2023, regardless of the reason for the cancellation.
Cancelling a Crossroads registration does not automatically cancel hotel reservations or travel arrangements. You are responsible for handling your own hotel and travel cancellations.
Sponsor may in its discretion permit you to transfer your Crossroads 2023 registration to another person within the same company before May 12, 2023, subject to applicable transfer policies. Registration may not be transferred to future conferences. Registration transfers cannot be made on cancelled registrations.
To transfer a registration to another person within the same company, log in through the “Already Registered?” link on the registration page using your registration confirmation number. Select “Registration Modification” page found in the header. Complete the transfer request form and input the contact information of the individual to whom you will be transferring your registration and click Submit. Please note this action cannot be undone. Transfer questions may be directed to email@example.com.
Transferring a Crossroads registration does not automatically cancel or transfer hotel reservations or travel arrangements. You are responsible for handling your own hotel and travel arrangements.
Hotel Room Reservations
You must be a registered attendee of the conference to participate in Crossroads’ room block at the JW Marriott Nashville. Once registered, attendees can book a room at the JW Marriott Nashville via the link on the confirmation page. You are responsible for making your own hotel and travel arrangements.
Hotel reservations at the JW Marriott Nashville are on a first-come, first-served basis and sell out early. Crossroads cannot guarantee that you will have a discounted hotel room rate. Crossroads suggests that you reserve hotel rooms upon receipt of the conference registration confirmation e-mail. You must contact the JW Marriott Nashville directly to make changes to a hotel reservation.
Photography, Video and Audio Recordings
The Crossroads Speed Networking events are semi-private, one-on-one meetings between pharmaceutical companies and state Medicaid officials. Crossroads facilitates Speed Networking meetings at pre-scheduled dates and times during the conference. Speed Networking is an optional event, and pharmaceutical companies must ask to participate during registration.
The Sponsor assigns Speed Networking meetings by priority status: first by a pharmaceutical company’s sponsorship level (if applicable), followed by the date of registration in chronological order.
Each pharmaceutical company will be granted a maximum of three (3) one-on-one meetings. If there are multiple attendees from the same pharmaceutical company, those attendees are responsible for choosing which person(s) (up to two are permitted) will be representing their company during their company’s Speed Networking meetings.
Sponsor reserves the right to deny meeting requests and refuse access for any reason whatsoever at its absolute and sole discretion, to the fullest extent allowed by law.
To maximize the conference experience and success of the event, you must not extend invitations, schedule or hold meetings, or otherwise encourage absence of attendees or exhibitors from the conference during the official hours of the conference. Please consult the agenda for official conference hours.
Cancellation or Rescheduling of Conference
Crossroads and/or any of its conference events may be cancelled or rescheduled by Crossroads in its sole discretion at any time. Events that may lead to cancellation or rescheduling include, but are not limited to, (a) acts of God; (b) flood, fire, earthquake, inclement weather, epidemic, other disaster or catastrophe, or explosion; (c) war, invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot or other civil unrest; (d) government order, law, or actions; (e) embargoes or blockades; (f) national or regional emergency; (g) strikes, labor stoppages or slowdowns, or other industrial disturbances; (h) telecommunication breakdowns, power outages or shortages, lack of warehouse or storage space, inadequate transportation services, or inability or delay in obtaining supplies of adequate or suitable materials; and (i) other events beyond the reasonable control of Crossroads.
You hereby expressly release Sponsor, its officers, directors, employees, agents, servants’ employees, subsidiaries, and affiliates, from any and all claims for damages or losses (including but not limited to travel costs and expenses) sustained by you as a result of any cancellation or rescheduling.
Government Officials and Employees
The fact that the Crossroads conference may bring together industry competitors and other market participants makes attendees vulnerable to antitrust scrutiny and can expose attendees to State and Federal antitrust claims.
Section 1 of the Sherman Act, a key US antitrust law, prohibits any agreement between two or more companies that results in an unreasonable restraint of trade. Violating the Sherman Act is a felony that can result in imprisonment for up to 10 years, in addition to civil penalties and reputational damage.
Under the antitrust laws, company employees are not allowed to discuss certain topics with competitors including during a conference’s scheduled sessions or side discussions. Company employees should heed the following warnings, which apply to all contacts with a company’s competitors, when attending meetings during Crossroads to avoid running afoul of the antitrust laws.
You should not discuss your company’s non-public, competitively sensitive information with competitors, including:
- Current or future pricing and discounts.
- Bid amounts and terms, including decisions whether to bid or not bid.
- Output or capacity levels.
- Limits on sales levels or sales of certain products to certain regions.
- Key contract or sale terms.
- Salaries and wages, or limitations on hiring a competitor’s employees.
- Strategic plans.
- Business expansion or contraction plans.
- Planned geographic growth.
In addition, do not:
- Agree to, or discuss, refusing to do business with any competitor, customer, or company in the supply chain.
- Agree to, or discuss, any limitations on your company’s activities or independent decision-making, such as changing the way you adjust pricing or make output decisions.
- Exchange non-public, competitively sensitive information with competitors.
Any type of joint effort with other conference attendees, including data exchanges, joint ventures, or lobbying efforts, should first be vetted by your company’s legal counsel. We also want to avoid creating the appearance of illegal collusion, or that inappropriate communications or information exchanges are taking place. Any meeting with a competitor could later be interpreted as evidence of an illegal information exchange or of cartel activity. As much as possible, avoid side-meetings and conversations with your competitors during the conference.
Stopping the Conversation
Cartel agreements are agreements between competitors to fix prices, alter output, allocate markets or customers, or rig bids. This type of behavior is per se illegal, meaning there is no justification. It is automatically illegal. If these topics come up during a conference meeting:
- Interrupt the meeting and suggest pausing the conversation until it can be vetted by your company’s counsel.
- If, after vocally objecting, the conversation continues, state that you are leaving the meeting and ask that the minutes reflect your concern and departure.
- Promptly leave and immediately contact your company’s counsel.
It is possible that, if discussion steers towards a sensitive topic, it will be less obvious or overt than the per se violations discussed above. For this or other reasons, it may not be feasible to immediately interrupt or leave the discussion. If that happens:
- Avoid participating in the discussion.
- If you feel comfortable, suggest that the discussion be delayed until vetted by counsel.
- If the discussion continues, leave as soon as possible.
- Immediately contact your company’s counsel.
If an inappropriate discussion arises during a side conversation in which you are involved, insist that it end immediately. If it continues, announce your intent to leave because you feel it violates the law. Leave, and immediately contact your company’s counsel.
Permissible Conduct and Information Exchanges
Lawmakers and regulators recognize that trade associations, standard-setting organizations, and others often promote competitively benign or procompetitive activities, such as:
- Collecting publicly available information about the industry, organizing it, and disseminating it to industry participants.
- Setting industry standards that increase product interoperability, compatibility, or safety.
- Creating a public website that informs customers about a complicated industry.
- Lobbying efforts.
- Coordinating collection and exchange of historical, aggregated industry data.
- Sharing non-strategic technical or scientific data that results in consumer benefits.
To that end, not all information exchanges with competitors are prohibited. There are safe harbors to guide information exchanges with procompetitive or benign purposes. Generally, information is not considered competitively sensitive if it is:
- Three or more months old.
- Collected and aggregated by a third party.
- Data aggregated from five or more firms, where no firm counts for more than 25% of the aggregated value, and it is impossible to identify any individual firm.
- Highly technical and nonstrategic.
Procompetitive or benign information exchanges that reduce fraud or confer consumer benefits are particularly encouraged. Nonetheless, all information exchanges with conference attendees should be cleared in advance with your company’s counsel.
If you receive any documents containing non-public, competitor, or industry information at a conference or trade association meeting (for example, if a customer gives you a document that includes information about a competitor), make a notation on the document listing the source, date, and context in which you received it, so that it is clear to a reader that the document is not evidence of an anticompetitive information exchange. Contact your company’s counsel if you think the document could be viewed as evidence of prohibited activity.
After the Meeting
If, after a conference meeting you become concerned about a topic that was discussed, immediately contact your company’s counsel. Do not discuss the topic further with other participants.
Policy Against Unlawful Discrimination
Sponsor will comply with the applicable provisions of the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, the Florida Civil Rights Act of 1992, and all applicable state and local law. Consistent with those requirements, Sponsor will to the extent required by applicable law reasonably accommodate any qualified individual with a disability if such accommodation would allow the individual to attend and participate in Crossroads, unless doing so would create an undue hardship. If you believe you will need an accommodation, please refer any such request to the Crossroads staff. If your request is not dealt with promptly, please refer such request to Sponsor’s Co-CEO’s: George Kitchens, Matthew Dull or Gregory Kitchens).
Release and Waiver of Liability
As an additional condition of your participation in any Crossroads event (the “Activity”), you covenant and agree as follows:
“I hereby irrevocably and unconditionally agree for myself, my personal representatives, spouse, successors and permitted assigns, heirs, and next of kin, as follows:
- ASSUMPTION OF RISK. My choice to participate in the Activity is knowing, voluntary, and made for my personal and professional enjoyment. I understand that participation in the Activity involves inherent risks and dangers of accidents, rescue operations, emergency treatment, property loss or damage, serious personal and bodily injury, death, and severe personal and economic losses. These may result not only from my own actions, inactions, or negligence, but also from the actions, inactions, or negligence of others, or the condition of the facilities, equipment, or vehicles. Further, there may be other risks not known to me or reasonably foreseeable at this time. I understand and I have considered the risks involved, and I voluntarily and freely choose to assume these risks.
- RELEASE FROM LIABILITY. I fully and forever release and discharge Sponsor, other persons involved in promoting, making arrangements concerning, or delivering goods or services in connection with, the Activity (including (i) ARTIA SOLUTIONS, LLC; (ii) THE GARNER GROUP, LLC; and (iii) THE PRICING GROUP, LLC), and their officers, directors, shareholders, members, managers, employees, and agents (collectively referred to in this Release and Waiver of Liability as “Releasee”), from any and all injuries (including death), losses, damages, claims (including negligence claims), demands, lawsuits, expenses, and any other liability of any kind, of or to me, my property, or any other person, directly or indirectly arising out of or in connection with my participation in the Activity, even if they are due to the negligence, injudicious act, omission, or other fault of Sponsor. This waiver and release does not extend to other actions that applicable law does not permit to be released by agreement.
- INDEMNITY. I will defend, indemnify, hold harmless, and reimburse Releasee from and for all damages, losses, costs, or expenses (including legal fees) incurred by Releasee or paid by Releasee to any person (including me or my insurers) in respect of any accident, injury (including death), loss, or property damage, however caused or resulting from, arising out of, or otherwise in connection with my participation in the Activity. I will reimburse Releasee if anyone makes a claim against Releasee in connection with my participation in the Activity, including, without limitation, any accident I may be involved in or any injury, loss, damage to me, other parties or property however caused.
- COVENANT NOT TO SUE. I will not initiate any claim, lawsuit, court action, or other legal proceeding or demand against Releasee, or join or assist in the prosecution of any claim for money or other damages which anyone may have, on account of injuries (including death), losses, or damages sustained by me, other parties, or my (or others’) property in connection with my participation in the Activity, and I waive any right I may have to do so. This means that I cannot sue to hold Releasee responsible for any injury, loss, or damage sustained by me, other parties, or my (or others’) property in connection with the Activity, even if it is due to the ordinary negligence, injudicious act, omission, or other fault of Releasee.
- MEDICAL EXPENSES. I hereby consent to receive medical treatment that may be deemed necessary in the event of any illness, accident, or injury, or medical emergency resulting from or in connection with my participation in the Activity. I understand that I am solely responsible for all costs related to such medical treatment and any related medical transportation and/or evacuation. I hereby release, forever discharge, and hold harmless Releasee from any claim based on such treatment or other medical services.
- PUBLICITY. I hereby grant Sponsor, without limitation, the right to use my name and likeness in connection with the Activity for any publicity without further compensation or permission.
BY SIGNING, I ACKNOWLEDGE THAT I HAVE READ AND UNDERSTOOD ALL OF THE TERMS AND CONDITIONS, INCLUDING THE FOREGOING, AND THAT I AM VOLUNTARILY GIVING UP SUBSTANTIAL LEGAL RIGHTS, INCLUDING THE RIGHT TO SUE RELEASEE.
ATTENDEE HEREBY STATES THAT ATTENDEE HAS READ AND UNDERSTOOD THIS LIABILITY WAIVER AND RELEASE, HAS HAD THE OPPORTUNITY TO HAVE LEGAL COUNSEL REVIEW THIS LIABILITY WAIVER AND RELEASE, AND IS AWARE THAT BY AGREEING TO THIS LIABILITY WAIVER AND RELEASE, ATTENDEE IS WAIVING CERTAIN LEGAL RIGHTS WHICH ATTENDEE OR MEMBERS OF ATTENDEE’S FAMILY, HEIRS, NEXT OF KIN, EXECUTORS, ADMINISTRATORS, REPRESENTATIVES, SUCCESSORS AND ASSIGNS MAY HAVE AGAINST RELEASEE.